The Executive Assistant plays a key role within the office of the Country Representative and goes beyond traditional administrative support. In this position, you act as a substantive and strategic sparring partner, actively contributing ideas, anticipating developments, and supporting decision-making at management level.
You support the Country Representative by structuring information, conducting analyses, and critically reviewing reports before they are submitted. You ensure quality, coherence, and completeness, while proactively identifying risks and key points requiring attention.
Key Responsibilities:
• Strategically managing the Country Representative’s agenda, with a strong understanding of priorities and sensitivities
• Preparing, analyzing, and screening reports, memos, and policy documents prior to submission to the Country Representative
• Contributing to decision-making, planning, and execution of initiatives and projects
• Preparing and coordinating high-level meetings and official engagements, including substantive agenda development
• Drafting summaries, briefing notes, and decision documents to support management decisions
• Acting as the first substantive filter and quality gatekeeper for internal and external communications
• Coordinating travel, missions, and representational activities at national and international level
• Maintaining professional relationships with high-level stakeholders (government bodies, international organizations, diplomatic missions)
Profile:
• HBO or university degree (preferably in Social Sciences, Economics, Public Administration, or a related field)
• At least 2–3 years of relevant experience in a complex, administrative, or international working environment
• Strong analytical skills with experience in reviewing reports and policy documents
• Excellent organizational and communication skills
• Highly proficient in MS Office and digital systems
• Ability to work independently and set priorities in a dynamic environment